There is a difference between a meeting and a social endeavor. In meetings, a series of tasks and discussions are accomplished, propelling the group along to its eventual end goal. A social endeavor is basically a party and they tend to be less structured. I think that Prom Committee Meetings should be the best of both - all the structure of a good meeting combined with party atmosphere of the social engagement. This post focuses on the primary organizational tool of a good meeting: The Agenda.
It sounds horrific. The word “agenda” reminds me of board rooms, suits and brief cases. What would I want with any of that junk? I’m in HIGH SCHOOL! You only get to be young once!! But hey, my class deserves the best. To give them the best, one must have successful meetings. And so, I turned to my advisor to help me build an agenda.
My wonderful, amazing advisor showed me one of our school’s resources for teachers regarding the creation of successful meetings (see link at bottom). On this page, there is a downloadable file called “Agenda for Learning”. This agenda model directs you to focus on what you want out of a section of the meeting (Outcome), how you’re going to get your meeting attendees to achieve that objective (Process), what advance work you need to do as the Chair (Prework), who will direct that segment of the meeting (Person) and how long that piece will be (Time). The format forces you to think through every aspect of your meeting.
Do I really have to time out how much time I want each topic to have?
Bottom line: yes, you really do. It’s a PAIN in the butt yet it will be worth it. If you know how long you want to spend on something and you have a timekeeper watch your clock, your meeting will have to be concise. People will probably stay more involved, alert and be happier when you wrap up on time. Happy people are typically cooperative people.
the prom chair
Meeting Management
| Date: | Time: | Location: | |
| Leader: | Facilitator:
| Timekeeper: | Minute-taker: |
Working on the Work: The first hour or 70-75% of total meeting time
Purpose/Goal:
| Outcome | Process | Prework | Person | Time |
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