The weather outside is frightful, but HECK we have somewhere to go! Too bad - so sad. It’s slippery, it’s nasty, and it’s so not worth the risk. Cancel the meeting. How? What do we do in the interim? To what day do we reschedule?
Canceling will happen at some point. No matter what. Happened to me today actually. We had a freak snowstorm come out of essentially nowhere and drop four inches of precipitation (precipitating madness amongst my grade - parking lot snow ball wars anyone?). The Principal of my school wanted to know if our first meeting would be on or off (since it was off campus, he couldn’t cancel it himself).
To Cancel Or Not to Cancel: That is the Question
It’s a pain to cancel a meeting so you better have a good reason.
- Are weather conditions safe for travel? Will people be able to arrive and depart safely from the meeting?
- Is there a major conflicting event or some other reason that more than 75% of your committee cannot attend that meeting?
- Are you prepared for the meeting?
- How essential is this meeting for your timeline? Is the meeting time sensitive?
If you can, cancel the meeting in the event of foul weather or major conflict. It is better to reschedule so that more people can come than have it as scheduled.
If you do choose to cancel your meeting, make the cancellation announcement as quickly and as publicly as possible. Soon after, send out the date and time of the make up meeting.
Canceling is about safety and mediating between conflicting events. If conflicts keep occurring at the same time as your events though, stand up and be the Chair. Your Committee needs to know that Prom is a priority too.
the prom chair
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